Most Recent Facilities Committee Meeting

  • Facilities Committee Presentation May 2024

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened for its monthly meeting in person and via video conferencing on Tuesday, May 7. At this meeting, the agenda included updates on the storm drain repairs at Cheltenham High School; Re:Vision Architects on districtwide sustainability; Cheltenham High School roofing and drainage repairs; districtwide recycling bin replacements; Myers Elementary School playground improvements and Glenside Elementary School Earth Day Club. The next Facilities Committee meeting is Tuesday, June 11. Video>> 

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  • Facilities Committee Presentation April 2024

    With Finance Committee co-chair Daniel Shultz presiding, the Finance Committee and Facilities Committees convened in person and via video conferencing for a combined monthly meeting on Tuesday, April 2. At the meeting, the committees reviewed a presentation regarding the capital planning and feasibility study conducted by architectural firm KCBA. KCBA presented several pathways for long-term capital planning and operational efficiency. Both pathways focused on addressing aging buildings, whether it be moving students to modern buildings, or upgrading existing classroom spaces. The committee then reviewed the financial implications of each pathway as presented by the district's director of business services. These presentations were followed up with time to receive public comment and feedback.  The next Facilities and Financial Affairs Committee meetings are Tuesday, May 7. Video>>

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  • Facilities Committee Presentation March 2024

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in person and via video conferencing for its monthly meeting on Tuesday, March 5. District Facilities Director Tim Holman delivered the following updates: menu boards have been successfully installed at the high school cafeteria, providing students and staff with easy access to daily meal options; building mechanic Will Cochran saved the district $15,000 by repairing the HVAC system that supplies the main office of the high school; regarding sustainability, an update on the high school project scope of work is being outlined; CSD has taken delivery of three riding lawn mowers to help maintain school grounds; new signage has been installed at the Administration Building; and through the collaborative efforts of the school district and township, cleaning Panther Road was completed. Video>> 

     

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  • Facilities Committee Presentation Febrary 2024

    With co-chair Mia Blitstein presiding, the Facilities Committee convened for its monthly meeting on Tuesday, Feb. 6 in person and via video conferencing. At this meeting, the agenda included updates on the CHS natatorium improvements for senior night; Cheltenham High School domestic hot water heater; Myers Elementary playground update and equipment replacement; Glenside Elementary sea box removal; and District-wide updates. The next Facilities Committee meeting is Tuesday, March 5 at 7 p.m. Video>> 

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  • Facilities Committee Presentation January 2024

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in person and via video conferencing for its monthly meeting on Tuesday, Jan. 2, 2024. At this meeting, Re:Vision Architecture discussed developing a sustainability plan for the school district. The agenda also included updates on the LED lighting fixture project and recycling initiatives throughout the district.  The next Facilities Committee meeting is Tuesday, Feb. 6, 2024 at 7 p.m. Video> 

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  • Facilities Committee Presentation December 2023

    With co-chair Charles Burdell Williams chairing, the Facilities Committee convened for its monthly meeting on Tuesday, Dec. 5. Director of Facilities Timothy Holman delivered updates on a number of projects. CSD is awaiting quotes for a replacement domestic hot water plant at CHS. Re:Vision, which will be developing the district’s sustainability plan, will visit the district on Dec. 7. Facilities continues to work with the high school’s Environmental Club on this project. The district was able to take advantage of the PECO LED replacement at Cedarbrook Junior High School gymnasium, which will save the district thousands of dollars. The department addressed playground deficiencies at Elkins Park, and while there, took the opportunity to make improvements. The sea box containers at the elementary schools are being removed from the buildings, and the ones that we own are being relocated to the high school for under-bleacher storage. When plans proceed with the new stadium, the sea boxes will be repurposed. The abitibi recycling dumpsters have been removed from the schools, Glenside, Elkins Park, and the high school. As an update on previous items, the high school practice field is off-limits due to overseeding, and Facilities will be deep cleaning the CHS locker rooms, while also mass trapping  over the winter break. Video>

     

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  • Facilities Committee Presentation November 2023

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in-person and via video conferencing for its monthly meeting on Tuesday, Nov. 14, 2023. The agenda included updates on the power outage, hot water boiler, and pool scoreboard installation at Cheltenham High School; district-wide sustainability initiatives/recycling; sea box removal; and maintenance vehicle replacements. The next Facilities Committee meeting is Tuesday, December 5 at 7 p.m. Video>>

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  • Facilities Committee Presentation October 2023

    With co-chair David Cohen presiding, the Facilities Committee convened via video conferencing for its monthly meeting on Tuesday, Oct. 3. The agenda included updates on the temporary and planned power outages at Cheltenham High School; landscape maintenance and continuous improvements at Elkins Park School; signage and sustainability initiatives throughout the district; and Bureau Veritas Capital Improvement Plan. The next Facilities Committee meeting is Tuesday, Nov. 7 at 7 p.m. Video >>

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  • Facilities Committee Presentation September 2023

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee met on Tuesday, Sept. 9 in person and via video conferencing. Regarding the high school, there was an update for the fire alarm system and its fine tuning. There was also a slide on the repairs made by Always Safe Sidewalks under the bus overhang at the rear of the high school. A slide showed the watering of the athletic fields, promoting a healthy playing surface for our student-athletes. The next slide showed the difference LED lighting makes at CHS. The following slide showed the school district’s continuing efforts regarding sustainability. CSD has diverted 175k bottles from landfills thanks to the use of the bottle-filling stations in the high school. Facilities director Timothy Holman continued, showing multiple slides of the building upgrades at Elkins Park School. FMX is the district’s new work order system, which will save the district money overall due to the savings in building usage. The next facilities meeting is Tuesday, Oct. 3 at 7 p.m. Video>

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  • Facilities Committee Presentation June 2023

    With co-chair Charles-Burdell Williams presiding, the Facilities Committee convened in person and via video conferencing for its monthly meeting on Tuesday, June 6. The agenda included a discussion of summer projects across the district and expected activity at each building with the largest projects being at the high school (fire alarm, LED conversion) and Elkins Park School (LED conversion, ceiling tile replacement, painting). The committee then reviewed a budgeted scope for the high school stadium renovation/maintenance project. The meeting ended with a discussion on the progress of the conversion of the district's work order system. The next Facilities Committee meeting is in August. View minutes> View video>

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  • Facilities Committee Presentation May 2023

    With co-chair David Cohen presiding, the Facilities Committee convened in person and via video conferencing for its monthly meeting on Tuesday, May 2. The agenda included the underground electrical project at Wyncote Elementary School that was completed; Cheltenham High School painting projects; Wyncote Elementary School mosaic restoration; Cheltenham High School stadium renovations/improvements; FMX work order program; and Cheltenham High School fire alarm installation. The next Facilities Committee meeting is Tuesday, June 6. Video> 

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  • Facilities Committee Presentation April 2023

    With co-chair David Cohen presiding, the Facilities Committee convened in person and via video conferencing on Tuesday, April 11 for its monthly meeting. At the meeting, director of facilities Timothy Holman covered a number of topics about district facilities. At Admin, Holman discussed Hirschburg Mechanical being on-site to satisfy the lack of backflow protection; the continued upgrades to room 101; and the fact that the roof will need to be repaired due to deteriorating roof decking and slate shingles. At the high school, Holman announced the bid opening for the fire alarm; the completion of the library project repiping project; and the installation of energy efficient LED fixtures in the high school vestibule. Holman reviewed the conversion of the STEM classroom into an art room at Elkins Park. Holman discussed the repairs to the inoperable generator switchgear at Glenside. With regard to vendors, Holman announced the selection of Fleet Up Standard for GPS tracking of district vehicles and FMX as the district’s work order system. Finally, Holman welcomed Will Littles as the new custodial supervisor. The next Facilities Committee meeting is scheduled for Tuesday, May 2 at 7 p.m. Video>

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  • Facilities Committee Presentation March 2023

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in person and via video conferencing for its monthly meeting on Tuesday, March 7, 2023. The agenda included health and safety inspection reports and corrections that were completed at Cheltenham High School and Elkins Park School; Cheltenham High School fire alarm event; Elkins Park sewer blockage; and custodial supervisor interview process. The next Facilities Committee meeting is Tuesday, April 11, 2023. Video. 

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  • Facilities Committee Presentation February 2023

    With co-chair David Cohen presiding, the Facilities Committee convened for its monthly meeting in-person and via video conferencing on Tuesday, Feb. 7. The agenda included a number of updates on items around the exciting world of Cheltenham Facilities. Administration Building upgrades led off the agenda with CSD Facilities Director Tim Holman speaking to the new building sign on Ashbourne Rd., and room 102 being turned into a video conferencing suite. Holman spoke about the lintels and grout around the admin building’s windows deteriorating, stating, “This will need to be addressed in the near future.” Holman next covered the flag pole repair at Cheltenham Elementary, the high school flag pole needing paint once it’s warmer, new signage greeting those entering the high school from the student parking lot and the repair to the sponsor panel on the football field’s scoreboard. Finally, Holman spoke about his meeting with the sustainability committee, which includes several student members. The next Facilities Committee meeting is hybrid and scheduled for March 7 at 7 p.m. Video. 

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  • Facilities Committee Presentation January 2023

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in-person and via video conferencing for its monthly meeting on Tuesday, Jan. 3. Facilities director Timothy Holman delivered the presentation that started with a not-so-inviting pipe at the Elkins Park kitchen, which was given the go-ahead to be jetted by Hirchsburg and Sons. Hirchsburg and Sons also handled some other miscellaneous repairs to the kitchen area to address code violations. Staying with Elkins Park, Holman briefed the board on an asbestos abatement job in room 004 completed over winter break. Holman next moved on to projects at the high school, which included replacing a mirror in the weightroom and the wind damage the stadium scoreboard sustained. Finally, the district is investigating three different work order control companies, and is narrowing in on the best fit.

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  • Facilities Committee Presentation December 2022

    With co-chair David Cohen presiding, the Facilities Committee convened for its monthly meeting in-person and via Zoom on Thursday, Dec. 8. The agenda was four items: CHS fire restoration update; CHS scoreboard sponsor panel; Myers Elementary School playground repairs; and staffing challenges. The restoration of the high school lab which caught fire in the spring is nearly complete. The high school stadium scoreboard received a new sponsor panel. The Myers playground repairs were completed over the course of a weekend. Facilities is facing staffing challenges with substitutes, a situation which director Timothy Holman is in the process of rectifying. The next Facilities Committee meeting is Tuesday, Jan. 3 at 7 p.m.

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  • Facilities Committee Presentation November 2022

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened its monthly meeting at the Administration Building and on Zoom on Tuesday, Nov. 1. The meeting opened with a discussion of the June 2022 fire at the high school which damaged several classrooms, corridors, and stairwells. The fire restoration has been completed with the exception of classroom 215, which is awaiting cabinetry installation. Then CSD Director of Facilities Tim Holman went into the floor care updates, and hot water redundancy measures at the high school. More than 100 layers of sealer and wax were removed from the floors at the high school. Myers Elementary School is getting a long-awaited playground upgrade. Holman finished by displaying a screenshot of the number of work orders being completed in the School Dude system. The next Facilities Committee meeting is Thursday, Dec. 8 at 7 p.m. Video>

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  • Facilities Committee Presentation June 2022

    With co-chair David Cohen presiding, the Facilities Committee convened via video conferencing for its monthly meeting on Tuesday, June 7. The agenda included updates on the UPG-sponsored community clean up and block party on May 21; Facilities participation in the Glenside career expo; CHS graduation; lighting project to switch to LED bulbs at Elkins Park; roof repairs at Elkins Park; completion of the glycol project and compressor installation at Wyncote; districtwide gas train maintenance and repair; and SchoolDude. The next Facilities Committee meeting is Tuesday, August 2 at 7 p.m.   Video>

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  • Facilities Committee Presentation May 2022

    With co-chair Charles Burdell Williams presiding, the Facilities Committee convened via video conferencing on Tuesday, May 3 for its monthly meeting. The agenda included updates on projects from across the district. CSD Director of Facilities Tim Holman opened the meeting by updating the committee on the removal of hazardous waste from the administration building. Latex products are still in the space, as they need to be left out to dry. Holman spoke about how repairing/updating “low hanging fruit” projects around the district impacts morale, in this case painting the overhang at the student entrance at the high school. The main steps at the Administration Building have been completely rebuilt and once the cement cures, the handrail will be installed. Another step project was discussed, this one at Elkins Park, for which the district is soliciting bids. Triggered by an email from a community member about cleanliness at Elkins Park, the custodial team worked through spring break and made the school look as good as it could look. Piping for the Wyncote glycol leak project is onsite, but will have to wait until mid-May to be installed due to student testing in the building. The Wyncote update led to continued dialogue from the most recent meeting about protection of CSD buildings while awaiting litigation to play itself out. Finally, Holman showed a SchoolDude slide illustrating that 558 work orders have been closed. The next Facilities Committee meeting is Tuesday, June 7 at 7 p.m. via Zoom. Video>

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  • Facilities Committee Presentation April 2022

    With co-chair David Cohen presiding, the Facilities Committee convened over Zoom on Tuesday, April 5. The meeting began with an update on the status of roof repairs for the Administration Building and Elkins Park. At Glenside, bollards were put in place to provide protection against a vehicle collision. There was also a discussion over the training of the Kaivac bathroom machine, which saves time and also provides a better end result. The meeting presentation had a photo of the sliding boards being replaced at EP, and board member Leah Mulhearn reported that her daughter shared with her that the repair man found time to test it. All of the playgrounds will be inspected this year. There is an abundance of partial paints and chemicals that need to be disposed of at the administration building, and Environmental Solutions will provide that service for the district. Two years ago, there was a building assessment completed, and the data was shared with the board. School dude was shared as the last slide of the meeting. The next Facilities committee meeting is Tuesday, May 3, 2022. Video>

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  • Facilities Committee Presentation March 2022

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened via Zoom on Tuesday, March 1, 2022. Director of Facilities Timothy Holman delivered updates on a number of ongoing projects. The presentation opened with photos of the custodial training from February 18 at Cheltenham Elementary School, where head and lead custodians sharpened their floor care skills. Cedarbrook Middle School’s tinting project with MWB partner will be completed within the week. Wyncote’s cooling tower lines are being fabricated and are scheduled to be installed prior to cooling season.

     

    At the high school, hard water was discovered due to a complaint of discolored water. The water was tested and the system was flushed. The district is looking into corrective measures which may include installing a water softener. Myers Elementary had a boiler misfire, which triggered a contractor coming to clean the boiler. Board member Zachary Epps visited Myers Library and spoke to the new shelves in the library that are welcoming for the younger children. Facilities took advantage of that space being empty to install LED lighting in the space. The committee had a discussion about the need for the district to lease/ purchase a large mower, as the present equipment has surpassed its expected lifespan of 10 years and is in need of major repairs. Lead time to acquire a new machine is greater than six months.

     

    The district work order system SchoolDude was the final topic, and Holman shared that he and his staff went through the system and found an abundance of never-closed work orders, which led to a more accurate number of valid work orders. Community member Martin Schmid spoke to the district throwing away furniture that could be donated or sold as well the waste that he has witnessed in the district. The next Facilities Committee meeting is Tuesday, April 5, 2022, at 7 p.m.

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  • Facilities Committee Presentation February 2022

    With co-chair David Cohen presiding, the Facilities Committee convened via video conferencing on Tuesday, Feb. 1, 2022. CSD Director of Facilities Timothy Holman opened the meeting with a thank you to the staff for their snow removal effort, and clean up of a flood caused by a frozen pipe in the high school. Holman discussed his meeting with the insurance company regarding the high school scoreboard and assured the board the damaged portion of the sign would be removed. Holman also covered the Denney report on the lighting upgrade at Elkins Park, and how the relighting project would reduce pollution by the equivalent of 29,000 cars annually. There was also a discussion regarding the Wyncote Elementary change order for the glycol cooling tower project that was negotiated from $68.6K to $35K, resulting in a savings of $33.6K. Holman announced Facilities would be looking into a true turf management program, and plans to follow the Penn State Agronomic program. There was also news about acquiring a minority vendor for window tinting in the Cedarbrook library.The next Financial Affairs meeting is Tuesday, March 1, 2022. Video>

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  • Facilities Committee Presentation January 2022

    With co-chair David Cohen presiding, the Facilities Committee convened for its monthly meeting over Zoom on Tuesday, Jan. 4. Director of Facilities Timothy Holman’s presentation addressed the following items: the district’s need to have gas trains at three schools protected; hot water at the administration building; the HS stadium scoreboard repair in light of recent wind damage; roof repairs at the high school; and a partially blocked pipe at Cedarbrook. The next meeting of the Facilities Committee meeting is Tuesday, Feb. 1 at 7 p.m. Video>

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  • Facilities Committee Presentation December 2021

    With committee co-chair Charles Burdell-Williams presiding, the Facilities Committee met via Zoom on Tuesday, Dec.  7. CSD Facilities Director Tim Holman delivered updates regarding the issues at Wyncote, Cedarbrook, Glenside, CHS and the Administration Building. The board expressed its desire to have tracking of the SchoolDude preventive maintenance work orders being done shared in future presentations. Districtwide lighting assessment by Denney Electric was shared. The board was briefed on CSD’s snow removal readiness, and, even though there are supply chain issues regarding machinery, we don’t anticipate any issues with our snow removal endeavors. The next Facilities Committee meeting is Tuesday, Jan. 4 at 7 p.m. over Zoom. Video>

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  • Facilities Committee Presentation November 2021

    With committee co-chair Bill England presiding, the Facilities Committee convened over Zoom on Tuesday, Nov. 9, 2021. CSD Acting Business Manager Chuck Linderman introduced the district’s new facilities director Timothy Holman, who started in his new role on Monday, Nov. 8. Building and maintenance updates were delivered on the following: Pipe condensation at CHS; Hurricane Ida-related flooding and remediation, lighting issues and the gym floor (which is scheduled to be completed and be ready for use on Monday, Nov. 15) at Cedarbrook Middle School; boiler cracking at Elkins Park; and glycol piping at Wyncote Elementary. The next Facilities Committee meeting is Tuesday, Dec. 7, immediately following the school board reorganization meeting. Video>

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