Most Recent Facilities Committee Meeting

  • Facilities Committee Presentation May 2022

    With co-chair Charles Burdell Williams presiding, the Facilities Committee convened via video conferencing on Tuesday, May 3 for its monthly meeting. The agenda included updates on projects from across the district. CSD Director of Facilities Tim Holman opened the meeting by updating the committee on the removal of hazardous waste from the administration building. Latex products are still in the space, as they need to be left out to dry. Holman spoke about how repairing/updating “low hanging fruit” projects around the district impacts morale, in this case painting the overhang at the student entrance at the high school. The main steps at the Administration Building have been completely rebuilt and once the cement cures, the handrail will be installed. Another step project was discussed, this one at Elkins Park, for which the district is soliciting bids. Triggered by an email from a community member about cleanliness at Elkins Park, the custodial team worked through spring break and made the school look as good as it could look. Piping for the Wyncote glycol leak project is onsite, but will have to wait until mid-May to be installed due to student testing in the building. The Wyncote update led to continued dialogue from the most recent meeting about protection of CSD buildings while awaiting litigation to play itself out. Finally, Holman showed a SchoolDude slide illustrating that 558 work orders have been closed. The next Facilities Committee meeting is Tuesday, June 7 at 7 p.m. via Zoom. Video>

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  • Facilities Committee Presentation April 2022

    With co-chair David Cohen presiding, the Facilities Committee convened over Zoom on Tuesday, April 5. The meeting began with an update on the status of roof repairs for the Administration Building and Elkins Park. At Glenside, bollards were put in place to provide protection against a vehicle collision. There was also a discussion over the training of the Kaivac bathroom machine, which saves time and also provides a better end result. The meeting presentation had a photo of the sliding boards being replaced at EP, and board member Leah Mulhearn reported that her daughter shared with her that the repair man found time to test it. All of the playgrounds will be inspected this year. There is an abundance of partial paints and chemicals that need to be disposed of at the administration building, and Environmental Solutions will provide that service for the district. Two years ago, there was a building assessment completed, and the data was shared with the board. School dude was shared as the last slide of the meeting. The next Facilities committee meeting is Tuesday, May 3, 2022. Video>

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  • Facilities Committee Presentation March 2022

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened via Zoom on Tuesday, March 1, 2022. Director of Facilities Timothy Holman delivered updates on a number of ongoing projects. The presentation opened with photos of the custodial training from February 18 at Cheltenham Elementary School, where head and lead custodians sharpened their floor care skills. Cedarbrook Middle School’s tinting project with MWB partner will be completed within the week. Wyncote’s cooling tower lines are being fabricated and are scheduled to be installed prior to cooling season.

     

    At the high school, hard water was discovered due to a complaint of discolored water. The water was tested and the system was flushed. The district is looking into corrective measures which may include installing a water softener. Myers Elementary had a boiler misfire, which triggered a contractor coming to clean the boiler. Board member Zachary Epps visited Myers Library and spoke to the new shelves in the library that are welcoming for the younger children. Facilities took advantage of that space being empty to install LED lighting in the space. The committee had a discussion about the need for the district to lease/ purchase a large mower, as the present equipment has surpassed its expected lifespan of 10 years and is in need of major repairs. Lead time to acquire a new machine is greater than six months.

     

    The district work order system SchoolDude was the final topic, and Holman shared that he and his staff went through the system and found an abundance of never-closed work orders, which led to a more accurate number of valid work orders. Community member Martin Schmid spoke to the district throwing away furniture that could be donated or sold as well the waste that he has witnessed in the district. The next Facilities Committee meeting is Tuesday, April 5, 2022, at 7 p.m.

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  • Facilities Committee Presentation February 2022

    With co-chair David Cohen presiding, the Facilities Committee convened via video conferencing on Tuesday, Feb. 1, 2022. CSD Director of Facilities Timothy Holman opened the meeting with a thank you to the staff for their snow removal effort, and clean up of a flood caused by a frozen pipe in the high school. Holman discussed his meeting with the insurance company regarding the high school scoreboard and assured the board the damaged portion of the sign would be removed. Holman also covered the Denney report on the lighting upgrade at Elkins Park, and how the relighting project would reduce pollution by the equivalent of 29,000 cars annually. There was also a discussion regarding the Wyncote Elementary change order for the glycol cooling tower project that was negotiated from $68.6K to $35K, resulting in a savings of $33.6K. Holman announced Facilities would be looking into a true turf management program, and plans to follow the Penn State Agronomic program. There was also news about acquiring a minority vendor for window tinting in the Cedarbrook library.The next Financial Affairs meeting is Tuesday, March 1, 2022. Video>

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  • Facilities Committee Presentation January 2022

    With co-chair David Cohen presiding, the Facilities Committee convened for its monthly meeting over Zoom on Tuesday, Jan. 4. Director of Facilities Timothy Holman’s presentation addressed the following items: the district’s need to have gas trains at three schools protected; hot water at the administration building; the HS stadium scoreboard repair in light of recent wind damage; roof repairs at the high school; and a partially blocked pipe at Cedarbrook. The next meeting of the Facilities Committee meeting is Tuesday, Feb. 1 at 7 p.m. Video>

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  • Facilities Committee Presentation December 2021

    With committee co-chair Charles Burdell-Williams presiding, the Facilities Committee met via Zoom on Tuesday, Dec.  7. CSD Facilities Director Tim Holman delivered updates regarding the issues at Wyncote, Cedarbrook, Glenside, CHS and the Administration Building. The board expressed its desire to have tracking of the SchoolDude preventive maintenance work orders being done shared in future presentations. Districtwide lighting assessment by Denney Electric was shared. The board was briefed on CSD’s snow removal readiness, and, even though there are supply chain issues regarding machinery, we don’t anticipate any issues with our snow removal endeavors. The next Facilities Committee meeting is Tuesday, Jan. 4 at 7 p.m. over Zoom. Video>

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  • Facilities Committee Presentation November 2021

    With committee co-chair Bill England presiding, the Facilities Committee convened over Zoom on Tuesday, Nov. 9, 2021. CSD Acting Business Manager Chuck Linderman introduced the district’s new facilities director Timothy Holman, who started in his new role on Monday, Nov. 8. Building and maintenance updates were delivered on the following: Pipe condensation at CHS; Hurricane Ida-related flooding and remediation, lighting issues and the gym floor (which is scheduled to be completed and be ready for use on Monday, Nov. 15) at Cedarbrook Middle School; boiler cracking at Elkins Park; and glycol piping at Wyncote Elementary. The next Facilities Committee meeting is Tuesday, Dec. 7, immediately following the school board reorganization meeting. Video>

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  • October 5, 2021

    Video> | Slide Deck>

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  • Facilities Committee Presentation September 2021

    With committee co-chair Bill England presiding, the Facilities Committee convened over Zoom on Tuesday, Sept. 14. CSD Acting Superintendent Dr. Nancy Hacker presented updates on the search for a new facilities director (second round has been completed; third round being scheduled). Building and maintenance updates were delivered on installation of the high school football field scoreboard; pipe condensation issues which have caused the temporary closure of the Joseph W. Rodgers Culture & Resource Center at CHS; a control system failure preventing visuals of sections of high school HVAC controls; Hurricane Ida-related flooding and remediation at Cedarbrook Middle School; boiler cracking at Elkins Park; and air conditioning unit installation at the Administration Building. Dr. Hacker’s district wide maintenance report covered HVAC filters, air purifiers, painting, parking lot / road markings, water bottle fillers, and other preventive maintenance. Ongoing capital projects discussed during the meeting include the Stretton Hall wall at the high school, glycol leak at Wyncote and Cedarbrook gym floor repair. Dr. Hacker wrapped up the presentation with the announcement that external facilities bookings, including the Cheltenham Township Adult School, will be accepted for now, but that this could change in the future depending on COVID conditions. Bookings are contingent upon implementation of all school district COVID protocols, including masking and social distancing. Progress on work orders noted in SchoolDude, the computerized maintenance management system portal and tracking system, will continue to be shared each month. The next Facilities Committee meeting is Tuesday, Oct. 5 at 7 p.m. via Zoom.

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  • Facilities Committee Presentation August 2021

    The Facilities Committee met on Tuesday, Aug. 4, and updates were provided on building maintenance, capital projects, facilities bookings and SchoolDude. Approval was given to move forward with replacing the stadium scoreboard at CHS, work which is scheduled to be completed over the next four to six weeks. The next meeting will be held on Tuesday, Sept. 14 at 7 p.m. via Zoom.
     
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  • Facilities Committee Presentation May 2021

    With co-chair Bill England presiding, the Facilities Committee convened via video conferencing on May 4. The agenda included the following: School district building and maintenance updates, SchoolDude updates and the renewable energy resolution. Committee members were briefed about Stretton Hall wall repair at the high school, glycol pipe repair at Wyncote Elementary and board members Mr. Burdell-Williams and Mr. England updated the group on the renewable energy resolution, which will be up for adoption at the May legislative meeting. The next Facilities meeting is Tuesday, June 1 at 7 p.m.

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  • Facilities Committee Presentation April 2021

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in a Zoom webinar room on Tuesday, April 6. The agenda included updates on school facilities/maintenance, energy cost reduction options, facilities use update, and a renewable energy resolution. Attendees were briefed about the Stretton Hall wall repair at CHS, Wyncote Elementary’s glycol pipe repair, and Burdell-Williams and fellow board member Mr. Bill England updated the group about the renewable energy resolution, which will be presented at the May legislative board meeting. The next Facilities Committee meeting is Tuesday May 4 at 7 p.m.

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  • Facilities Committee Presentation March 2021

    With co-chair Bill England presiding, the Facilities Committee convened in a Zoom webinar room on Tuesday, March 2. The agenda included updates on  facilities maintenance, including work on the external wall at the high school’s Stretton Hall and the glycol leak at Wyncote, snow removal and equipment and SchoolDude. The next Facilities Committee meeting is April 6  at 7 p.m.

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  • Facilities Committee Presentation February 2021

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in a Zoom webinar room on Thursday, Feb. 4, and the agenda included updates on COVID-19, facilities maintenance school updates and SchoolDude. Committee members were briefed about COVID-19 facilities items completed for the safe operation of school, the air filtration installed at CHS and EP to meet air flow requirements, the completion of the EP A/C project, and snow removal. The next Facilities Committee meeting is March 2 at 7 p.m.

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  • Facilities Committee Presentation January 2021

    With co-chair Bill England presiding, the Facilities Committee convened in a Zoom webinar room on Tuesday, Jan. 5. The agenda included updates on COVID-19, facilities maintenance school updates, facilities capital improvement plan and SchoolDude. Committee members were briefed about  COVID-19 facilities updates, including the air filtration installed at the high school and Elkins Park in order to meet air flow requirements, the completion of the A/C project at EP. Information was provided in relation to the next steps of the district’s facilities condition assessment which will be utilised for its capital improvement plan. The next Facilities Committee meeting is Tuesday, Feb. 2 at 7 p.m.

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  • Facilities Committee Presentation December 2020

    With co-chair David Cohen presiding, the Facilities Committee convened in a Zoom webinar room on Monday, Dec. 1. The agenda included a facilities condition presentation, and updates on COVID-19, facilities maintenance school updates and SchoolDude. Committee members were briefed on the findings of the facilities condition assessment by Bureau Veritas, which reviewed the report in detail to give an overview of the district’s facilities needs and how this can help develop its capital improvement plan. COVID-19 facilities updates, high school HVAC repairs to meet requirements for air flow, completion of the A/C project and SchoolDude were also discussed. The next Facilities Committee meeting is Tuesday, Jan. 5 at 7 p.m.

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  • Facilities Committee Presentation November 2020

    With co-chair David Cohen presiding, the Facilities Committee convened in a Zoom webinar room on Monday, Nov. 2. The agenda included updates on COVID-19, facilities maintenance school updates, facilities capital improvement plan and SchoolDude. Committee members were briefed about COVID-19 facilities updates, including univent repairs at Cheltenham High School, and installation of Aeramax HEPA air purifiers at CHS and Elkins Park School, HVAC repairs at Cheltenham High School to meet requirements for air flow, and completion of the AC project at Elkins Park School. Information was provided in relation to the draft report of the facilities condition assessment, which will be utilized in the district’s capital improvement plan. Report findings will be presented at the committee’s next meeting, Tuesday, Dec. 1 at 7 p.m.

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  • Facilities Committee Presentation October 2020

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in a Zoom webinar room on Tuesday, Oct. 6. The agenda included updates on COVID-19, facilities maintenance school updates, facilities capital improvement plan and SchoolDude. Committee members were briefed about the HVAC repairs at the High School to meet air flow requirements; air filtration purchase for EP and high school; and the completion of the A/C project at EP. Information was provided in relation to the draft report of our facilities condition assessment, which will be utilized for the district’s capital improvement plan. The next Facilities Committee meeting is Tuesday, Nov. 2 at 7 p.m.

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  • Facilities Committee Presentation September 2020

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened in a Zoom webinar room on Tuesday, Sept. 1. The agenda included updates on COVID-19, facilities maintenance and SchoolDude. Committee members were briefed about the Elkins Park classroom carpet replacement and air conditioning project, which is more than 95 percent completed, gym lighting upgrades at the high school and more. The facilities condition assessment has started for the district’s remaining schools. The next Facilities Committee meeting is Tuesday, Oct. 6 at 7 p.m.

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  • Facilities Committee Presentation August 2020

    With co-chair Charles Burdell-Williams presiding, the Facilities Committee convened on Tuesday, Aug. 4 in a Zoom seminar room, which allowed the public to participate in real-time. The agenda included updates on COVID-19, facilities maintenance, capital projects for 2020-2021, facilities condition assessment report and SchoolDude. Committee members were briefed about the air conditioning project at Elkins Park, which is more than 50 percent completed, carpet replacement in Elkins Park classrooms, ADA upgrades at the high school and administration building and more. The facilities condition assessment has started for the district's remaining schools. The data will be collected and district is hopeful to present it at the October meeting. The next Facilities committee meeting is Tuesday, Sept. 1 at 7 p.m.
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  • Facilities Committee Presentation May 2020

    With co-chair David Cohen presiding, the Facilities Committee convened on Tuesday, May 5 in a Zoom seminar room, which allowed the public to view the meeting and submit questions in real-time. The agenda included updates on  facilities maintenance, facilities condition assessment report and SchoolDude. Committee members were briefed about the facilities condition assessment, which was recently completed in the district’s 5-12 buildings. More information from the report will be delivered in the next committee meeting, Tuesday, June 2.

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  • Facilities Committee Presentation April 2020

    With co-chair David Cohen presiding via Zoom, the Facilities Committee convened on Tuesday, April 14. The agenda included updates on COVID-19-related facilities and maintenance updates, facilities building updates, facilities condition assessment and project works. Committee members were briefed about the Elkins Park School air conditioning upgrades, which will include adding power to support installing window AC units throughout the building, and the need for this work to be approved to continue during the government-mandated COVID-19 school shutdown. The committee meets next on Tuesday, May 5, 2020.

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  • Facilities Committee Presentation February 2020

    With co-chair David Cohen presiding, the Facilities Committee convened on Tuesday, Feb 4. The agenda included updates on the following: School district buildings, facilities condition assessment, Elkins Park AC, sustainability  and SchoolDude progress. Director of Facilities and Maintenance David Teasdale delivered project updates for all schools and the administration building. Committee members were briefed about the Elkins Park AC upgrades, which will include adding power to support installing window AC units throughout the building, and a more robust implementation of SchoolDude, a software suite for educational institutions which streamlines maintenance management, facility usage, technology management and energy management. The committee meets next on Tuesday, March 3, 2020.

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  • Facilities Committee Presentation January 2020

    With board member Charles Burdell-Wiliams presiding, the Facilities Committee convened on Tuesday, Jan. 7. Director of Facilities and Maintenance David Teasdale delivered  project updates for the high school, Cedarbrook, Elkins Parkeach elementary school and Administration Building. Committee members were briefed about the Elkins Park AC upgrades, which will include adding power to support installing window AC units throughout the building, and a more robust implementation of SchoolDude, a software suite for educational institutions which streamlines maintenance management, facility usage, technology management and energy management. The committee meets next on Tuesday, Feb. 4.

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  • Facilities Committee Presentation December 2019

    The Facilities Committee convened on Tuesday, Dec. 3, and updates were provided on the first stage of a Facilities Condition Assessment for district facilities, which would include assessments on the high school, Cedarbrook and Elkins Park this year and the remaining schools and buildings during the summer of the 20-21 budget year. Building project updates were given on the high school, Cedarbrook, Elkins Parkeach elementary school and the Administration Building boiler replacement. Committee members were briefed about vehicles, grounds equipment replacement, and efforts surrounding sustainability and a more robust implementation of SchoolDude, a software suite for educational institutions which streamlines maintenance management, facility usage, technology management and energy management. The committee meets next on Tuesday, Jan. 72020.

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