The Department of Financial Affairs for the Cheltenham School District is responsible for the administration, management and compliance of District financial services. These responsibilities include the preparation, presentation, monitoring and reporting of the annual District budget; preparation of annual financial statements; payroll administration; benefit administration; accounts receivable and payable; purchasing and receiving; management of debt service and investments and monitoring of capital assets; and financial oversight of federal and state programs. The Department also provides oversight of the Food Services and Transportation Department.
With co-chair Daniel Schultz presiding, the Financial Affairs Committee met Tuesday, Aug. 4 via Zoom. Business manager Ms. Cara Michaels presented four agenda items:
- 2019-20 financial overview, including an amendment to the 2019-20 transportation contract;
- 2020-21 food services operations
- 2020-21 transportation operations
- 2020-21 budget update
Ms. Michaels provided a brief 2019-20 financial overview, reporting the business office is finalizing the 2019-20 fiscal records in preparation for an audit. Once completed she would provide a detailed overview. Included in that presentation was a recommendation for an addendum to the current pupil services contract. Ms. Michaels reported CSD administration, solicitor and Cheltenham Transportation negotiated new terms for the period of March 9 – June 30, 2020, due to the COVID-19 closure. The addendum was recommended for approval at the August 11, 2020, legislative board meeting.
Next, Ms. Michaels provided a brief overview on the anticipated operations of food service and transportation during virtual learning. She reported food distribution will occur, however, administration and Chartwells were finalizing the plans. She provided USDA guidelines that would be in effect during the 2020-21 school year, which mirrors the guidelines followed while students are attending school in-person. She also reported administration will work with Cheltenham Transportation administration regarding 2020-21 contracted services.
To close the meeting, Ms. Michaels presented an update on the 2020-21 budget, which illustrated CSD has collected or realized 3.04 percent of its revenues and has expended 3.90 percent of its expenditures. She reported it is too early in the fiscal year to begin projections for both revenue and expenditures, but will begin providing this information at the next meeting.
The next Financial Affairs Committee meeting will be held on Tuesday, Sept. 1, 2020, immediately following the Facilities Committee meeting.