The Department of Financial Affairs for the Cheltenham School District is responsible for the administration, management and compliance of District financial services. These responsibilities include the preparation, presentation, monitoring and reporting of the annual District budget; preparation of annual financial statements; payroll administration; benefit administration; accounts receivable and payable; purchasing and receiving; management of debt service and investments and monitoring of capital assets; and financial oversight of federal and state programs. The Department also provides oversight of the Food Services and Transportation Department.
The Financial Affairs Committee met on Tuesday, Sept. 3, 2019. The following agenda items were presented:
Brad Remig, PFM Advisors, LLC presented a refinancing opportunity for portions of CSD’s 2013, 2014, 2016A and 2016B bonds. The refinancing should yield CSD approximately $2M in savings. Of this one-time savings, approximately $1.9M will be allocated to the 2019-20 fiscal year, reducing the anticipated use of $2.7 million of fund balance. Final numbers will be unknown until October.
Business Manager Cara Michaels gave an overview of the 2020-21 budget process. Over the past five years, the board has approved the Act 1 Opt-Out resolution, which means the Board won’t raising taxes above the Act 1 Index. For the 2020-21 budget year, CSD will follow the preliminary budget process, which allows for application of referendum exceptions (approval to raise above Act 1). Michaels also provided the board with several cost reduction recommendations around salaries and benefits and transportation.
Michaels closed the meeting with an update on the 2019-20 budget. There are some additions to this report as she will be reporting out cost savings and unanticipated expenditures throughout the year. MIchaels will begin 2019-20 budget projections in October.
The next Financial Affairs meeting is Wednesday, Oct. 2.
The CSD Financial Affairs committee met on Tuesday, August 6 at the Administration Building for presentations from CPA firm Maillie LLP partner Ed Furman, CPA, and principal Amanda Bernard, CPA, CFE, CMA. The pair provided the School Board with a review of the financial report for June 30, 2019, as well as a general overview of audit responsibilities and process, required audit communications and upcoming Government Accounting Standards Board (GASB) pronouncements.
Furman presented a historical snapshot of the Government-Wide Financial Statements – Statement of Financial Position, and highlighted recent GASB pronouncements which require districts to carry an actuarial accounting of the district’s pension liability. Furman also presented a historical snapshot of the Government-Wide Financial Statements – Statement of Activities, which illustrates revenues and change in net position. Since 2014-15, the district has experienced a decrease of $8,109,272 in net position, which is largely attributed to the requirement of carrying the pension liability. He also highlighted the general and food service fund-level statements, capital assets and general obligation bonds and general fund budget versus actual. Ms. Bernard presented a number of slides which illustrated the audit process and responsibilities emphasizing the depth of testing on the Business Office’s internal controls. (view attached presentation for details)
The June Financial Affairs Committee presentation is attached. Please view for complete details regarding the 2018-2019 budget status, 2019-2020 budget planning progress, and fund balance information.
Please see attached presentation for a status on the 2018-2019 budget as well as a status on the 2019-2020 budget planning timeline and priorities.